Terms and Conditions

Terms and Conditions.

The Terms & Conditions the photographer/videographer/s shall mean any representative of Ollie Voak.

It is agreed that the terms set out in this schedule are the total agreements made between the parties and that no variations or modifications of this contract shall be effective unless agreed by both parties in writing.

Special requests/coverage

The Client understands and accepts that the film coverage will be as the photographer/videographer/s professional expertise determines and that no one film clip will be deemed more important than another. Special requests are not binding instructions, although every effort is made to comply with the Client’s wishes. Any special requests must be made by the Client to the photographer/videographer/s in writing.

The Client will be responsible for (or have someone designated for this responsibility) identifying people/objects of whom/which specific photographs are desired. Unless specifically agreed otherwise in writing, Ollie Voak will not be held accountable for the photographer/videographer/s not capturing desired people if there is no one to assist in identifying or gathering people for the content.

The Photographer / Videographer/s

On occasions and without notice it may be necessary for the photographer/videographer/s originally specified to be substituted by another photographer/videographer/s (e.g. due to ill health).

Colour balance

The photographer/videographer/s will provide a pleasing colour balance but cannot guarantee exact colour matching. It is sometimes impossible to record on film the exact colour seen by the human eye.

Copyright

All material (photographs, film, digital negatives, or prints) produced by us are our property or the property of Ollie Voak and protected by law (all rights reserved) and may not be reproduced in any manner without our explicit written permission.

On completion of payment and services, Ollie Voak grants the Licence of Use fully to the Client. Clients are free to use, copy, share, print without restriction. Ollie Voak owns all images/videos and has no legal requirement to supply any additional images/videos outside of the agreement, if Ollie Voak wishes to share any additional images/videos there will be a charge and it will be at Ollie Voak’s discretion.

Force majeure/act of God

Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, Ollie Voak will not be responsible for any images/videos that are not produced due to technical failure.

Licence

The photographer/videographer/s shall be granted complete artistic licence including in relation to the poses filmed and locations used. The photographer/videographer/s’ judgement regarding the locations, poses and length of film taken shall be final. Due to vagaries of the weather and the willingness of subjects it may not be possible to capture all the footage requested.

Display

The Client hereby allows Ollie Voak to display any images/video included in this contract in their advertising, brochures, magazine articles, websites, social media, and other commercial projects.

Cancellation

  
    Situation
    Notice Period
    Fee / Rule
  
    Client Cancellation
    More than 10 days before shoot
    No fee – deposit refunded in full
  
    10 to 4 days before shoot
    25% of project fee payable
  
    3 to 1 day before shoot
    50% of project fee payable
  
    On the day
    75% of project fee payable
  
    Cancellation due to bad weather
    On the day
    £50 kit preparation fee (credited against rebooked shoot if rescheduled)
  
    Postponement (Non-Weather)
    More than 48 hours notice
    Up to 2 postponements free of charge
  
    Less than 48 hours notice OR 3rd postponement
    Treated as cancellation (fees above apply)
  
    Postponement Due to Bad Weather
    More than 10 days before shoot
    Free – does not count toward 2 postponements
  
    Within 10 days of shoot
    Free – counts as one of the 2 postponements
  
    On the day
    £50 kit preparation fee (new date must be agreed within 30 days, does not count toward postponements)

Situation	Notice Period	Fee / Rule
Client Cancellation	More than 10 days before shoot	No fee – deposit refunded in full
	10 to 4 days before shoot	25% of project fee payable
	3 to 1 day before shoot	50% of project fee payable
	On the day	75% of project fee payable

Cancellation due to bad weather	On the day	£50 kit preparation fee (credited against rebooked shoot if rescheduled)

Postponement (Non-Weather)	More than 48 hours notice	Up to 2 postponements free of charge
	Less than 48 hours notice OR 3rd postponement	Treated as cancellation (fees above apply)

Postponement Due to Bad Weather	More than 10 days before shoot	Free – does not count toward 2 postponements
	Within 10 days of shoot	Free – counts as one of the 2 postponements
	On the day	£50 kit preparation fee (new date must be agreed within 30 days, does not count toward postponements)

Bad Weather Definition

“Bad Weather” means weather conditions that make it unsafe or impossible to carry out the shoot as planned, including (but not limited to):

High winds resulting in unsafe drone flights under UK CAA recommendations.

Heavy rain, thunderstorms, or lightning risk.

Conditions that would damage equipment or risk safety of crew/clients.

Visibility is so poor that footage/photos cannot reasonably meet agreed quality standards.

The decision as to whether weather conditions constitute “Bad Weather” shall be made solely by Ollie Voak, taking into account safety, practicality, and quality considerations.

Limitation of liability

In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.

Personal Injury

Any directions issued to Clients, their guests or employees during a shoot are deemed to be at said person's own risk. The photographer/videographer/s cannot be held responsible for any personal accidents during a photo or video shoot of any kind.

Quotes and Fees

Quotes and fees will be discussed and agreed between the Client and Ollie Voak prior to the project. Ollie Voak reserves the right to request up to 30% of the full invoice upfront for certain projects. Delays in payments may result in variations to delivery schedules and increased costs.

Shooting Schedule

Start and finish times will be discussed between the Client and the photographer/videographer/s. The photographer/videographer/s will, in consultation with the Client, determine the best time to arrive and leave.

Model Release

The Client hereby assigns and grants Ollie Voak the unrestricted right to use and publish any content from the production. The Client undertakes responsibility for all model releases and agrees to provide a release form for any other persons to be photographed/filmed.

Storage

Rushes will be stored for a maximum of 5 years before being deleted. Ollie Voak may handover all project rushes to the Client at their request. A fee will be calculated prior to this arrangement.

Severability

If any provision of these Terms is held to be invalid or unenforceable under any applicable, the validity of these Terms as a whole shall not be affected, and the other provisions shall remain in full force and effect.

Governing Law

This agreement will be governed in accordance with the laws of Jersey Channel Islands.

Confidentiality

All Confidential Information disclosed by a party to the other party (before or after the date of the Agreement), shall be held in confidence and used only for the purpose of performing the Agreement and using the Deliverables.